Research Asset Approval

Relevant Ex Libris Documentation

Approving Authors and Assets

Last Updated: 2/9/2024, Jeremy Kenyon

After running a harvest, you will have two steps: Author Matching and Asset Approval.

Go to Repository > Smart Harvesting > Author Matching Approval Task List

Important: Make sure you are looking at items classified (in the Facets) as “Pending Approval”.

A screenshot of a submitted verso asset, awaiting author matching approval and displaying a 'matched on ID' notice

For items “Matched on ID”, you can reasonably expect that Esploro’s “guess” is accurate. You can likely bulk update these items.

A screenshot of a submitted verso asset, awaiting author matching approval and displaying a 'very strong' notice

For items in the “Very Strong”, “Strong, or “Uncertain” categories, take a closer look. The Very Strong and Strong are likely to be accurate. The Uncertain is very…uncertain. Often these are matched on initials rather than full names. Click on the DOI to view the digital object that is referenced and investigate. Sometimes, the document will have author affiliations that will allow you to confirm whether the person is a UI researcher.

A screenshot of a submitted verso asset, awaiting author matching approval and displaying a 'strong' notice

Once you have matched all authors, go to the Asset Approval list.

Repository > Smart Harvesting > Asset Approval

Once here, you have the option to edit any information. Scan the list and look for problems. If you see none, go ahead and Select All, then “Approve”.

Overview of VERSO/Esploro Non-traditional Asset Submissions