Library Teams Overview - Fall 2025 Updates

AI Team

Objective 1: Information Resource and Communication Hub

• AI-related articles being distributed more regularly with plan for broader participation
• Developed Staff Learning guide for AI to improve understanding of policies and ethical considerations
• Guide planned for release soon

Objective 2: AI Integration Support

• AI experimentation ongoing in Digital Collections and REL
• Universo development by Norm Lee and Devin led to new discoveries
• Connected faculty with RCDS and each other
• Sharing use cases and successes within group
• Limited progress on reducing barriers to experimentation

Objective 3: AI Literacy Training

• Draft resources developed: AI Literacy framework, Staff AI Literacy, and Learning guide for Staff/Faculty
• Brown bag presented with instruction team on teaching with AI
• No formal training sessions yet, planned for spring

Metrics:

• Communication: Not tracked
• AI projects supported: Not tracked
• Training sessions: 0
• Staff participating: Not tracked
• Resources created: 3 (frameworks/guides)

ATS Team

Objective 1: Optimal Workflows

• New physical materials: 1,384 periodical issues, 833 books/serials
• Physical materials withdrawn: 1,538 item records deleted
• Lost status: 191 items
• Missing status: 289 items
• Reduced missing item searches from 3 to 2, twice per month (improved efficiency)
• Planning shared drive folder for tracking searches in spring
• Staff changes: Matthew Strupp left, Alyssa Hamburger hired
• Streamlined boardgame processing with Tyler Rodriguez
• Formalized payment processes with GOBI
• Regular monitoring of stacks for duplicates and ghost titles
• Corrected problematic portfolio coverage dates in Alma

Metrics:

• Periodical issues received/shelved: 1,384
• Books/serials received/shelved: 833
• Item records deleted: 1,538
• Lost items: 191
• Missing items: 289

Collections Team

Objective 1: Review Existing Resources

• Monthly usage statistics reviewed for collections due for renewal in 1-2 months
• Made recommendations for renewal or cancellation
• Significant cancellations to standing orders due to budget cuts
• Pursuing approval plan revisions
• Limiting streaming video requests beyond certain thresholds
• Aligning Library Resource Fund expenditures with liaison allocations
• Improved overlap analysis data for A&I services decisions

Objective 2: Two-way Communication

• Maintained contributions to “Letters from the Library” newsletter promoting collections
• Improved communication with liaisons about book purchasing changes
• Sought feedback on approval plan, standing orders, and underperforming subscriptions

Objective 3: Renewal Recommendations

• Met all renewal deadlines with recommendations
• Reorganized non-journal content by CPU and type for better comparison

Metrics:

• CPU reports: Available
• Circulation statistics: Available (created Spring 2025)
• Subscription aggregator overlap: 100% when applicable
• Print journals vs electronic: Not done
• Wish list titles added: 0
• Collections promoted: 2 (Chronicle of Higher Education, ASTM Compass)
• Feedback responses: n/a (sought through liaisons)
• Renewals using feedback: 100%
• Collections cancelled: 21, saving $202,724.88
• New collections: 0, $0 spent
• Deadlines met: 100%

Digital Collections Team

Objective 1: Digital Preservation

• Digital archive drive significantly expanded
• No progress on improving documentation or organization
• Meetings planned for Spring 2026

Objective 2: Quality and Accessibility

• Team members (Andrew and Evan) pursuing large-scale PDF remediation
• Ongoing accessibility discussions including alt text and A/V transcriptions
• Completed first phase (review) of year-long project to identify issues with existing collections
• Assuming most materials excepted from WCAG 2.1 Level AA requirements, but efforts ongoing

Objective 3: User Engagement via Web Statistics

• Team leader presented web traffic analysis during meeting
• Review process considers use of content in prioritizing remediation

Metrics:

• Archive folders reviewed: 0
• Archive drive documented: 0%
• Published preservation documentation: 0
• Collections meeting WCAG 2.1 AA: 154 of 156 (if counting pending updates); 87 of 156 (if counting OCRed PDFs)
• Transcripts available: 65 generated or copyedited
• Digital collections size increase: ~8%
• Items remediated: 508 documents reprocessed for OCR
• Web engagement (Aug 15-Jan 1):
  • Total users: 200,720 (+72.4%)
  • New users: 191,066 (+71.1%)
  • Views: 412,630 (+29.0%)
  • Views per user: 2.06 (-29.8%)
  • Sessions: 215,869 (+60.4%)
  • Average session duration: 00:01:25 (-29.7%)
  • Engaged sessions: 45,930 (+12.6%)
  • Engagement rate: 21.28% (-29.8%)
• Record revision contacts: 23

Discovery Team

Objective 1: Maintain/Enhance Primo

• Implemented several features: “available on shelf” facet, removed confusing facets, updated metadata/terminology, re-enabled ISBN/ISSN display

Objective 2: Cohesion Among Discovery Tools

• Discussed replacing “Find Journals” page with Ex Libris journal search interface
• Agreed to implement new interface and remove outdated references including Ulrich’s Web link

Metrics:

• Analytics reports reviewed: Not tracked
• Configuration options tested: Not tracked
• Configuration options implemented: Multiple (facets, metadata, ISBN/ISSN display)
• Discovery tools reviewed: 1 (Find Journals)
• Detailed metrics tracking established for future monitoring (Primo Research Assistant, facets, features, full record features)

First Year Experience Team

Objective 1: ENGL 1102 Instruction

• Updated instruction: simplified assignment, shifted grading to instructors for in-person classes (expanding to async/dual credit in spring)
• Added basic AI literacy to in-person sessions, planning expansion to async sections
• AI literacy adoption went well with planned spring revisions
• 58 in-person class sessions taught, 682 students
• 27 Information Landscape Workshops, 425 students
• Instructor reports: 92% submitted homework (89% full credit), 83% submitted assignment (83% full credit)

Objective 2: ENGL 1101 Instruction

• All instruction moved online with two library modules created
• Adapted Finding Articles Activity from Qualtrics to Canvas
• Changes went well with spring revisions planned
• Instructor reports: 72% submitted quiz 1 (98% full credit), 66% submitted assignment (96% full credit)

Metrics:

• FY class sessions: 58
• FY students: 682
• ETIL workshops: 27
• ETIL students: 425

Instruction Team

Objective 1: Brown Bags

• Held one brown bag on “AI Literacy Debrief” with presentations from Pam Martin, Marco Seiferle-Valencia, and Norman Lee
• 8 attendees

Objective 2: Library Literacies Integration

• Brainstormed template options
• Norman Lee and Dulce Kersting-Lark tasked with sharing instructional materials from for-credit courses

Objective 3: Online Instructional Content

• New landing page/portal ready to build (completion by end of spring 2026)
• Identified key basic library skills for asynchronous tutorials
• Began working on ILL/Resource Sharing tutorial
• Team members selected LibGuides to review, received training
• Each member reviewing 9-10 active LibGuides for accessibility
• Reviews shared with guide owners in February
• Pam Martin and Rochelle Smith drafted ILL tutorial
• Hanwen Dong explored tutorial software options

Metrics:

• Brown bag sessions: 1, attendance: 8
• Literacy examples: 0
• For-credit templates: In progress
• Web pages developed/revised: 0
• New tutorials: 1 in progress
• LibGuides WCAG 2.1 compliant: Unknown, review in progress
• Fall 2025 instruction totals:
  • Total sessions: 210
  • Total attendees: 3,589
  • Course-based sessions: 124 (2,727 attendees)
  • Workshop sessions: 68 (824 attendees)

Liaisons Team

Objective 1: Collections Usage Patterns

• Survey drafted and under final review, planned for distribution

Objective 2: Share Information

• Several substantial round robin sessions completed

Objective 3: Feedback Mechanism

• No dedicated Collections Team meeting held
• Working on Literacies piece starting January
• No team leads invited to meetings
• Jeremy and Jylisa contributing/receiving feedback for their teams

Key Activities:

• Collections & acquisitions training completed (Gobi, Rialto, Alma workflows)
• Standing orders review presented
• Faculty survey planning: narrowed scope to collections, format recommendations made
• Communications mechanisms discussed

Metrics:

• Qualitative data gathered: Survey drafted, not yet distributed
• Collections Team feedback: Ongoing but no formal meeting
• Team lead presentations: 0

Library Website Team

Objective 1: Improve Discoverability

• Significantly trimmed Section navigation menus based on feedback and analytics
• Removed all dropdown nested menus except in Find section
• Various pages removed or combined to simplify structure

Objective 2: Redesign for University Branding

• Strategy developed: redesign theme first, then major content reorganization (summer 2026)
• Progress made mirroring university website while adapting for accessibility
• Reviewed other library websites for organization approaches
• Brainstormed methods for getting feedback on redesign

Objective 3: Up-to-Date Communication

• Complete content review conducted by team
• Significant changes/updates made following review
• Draft blog proposal started (on back burner)
• DSOS team redesigning Copyright Guide content
• New tutorials and documentation added for Studio and others

Objective 4: Accessibility Evaluation

• Added accessibility concerns to content review process
• Minor accessibility improvements to website code (alt text)
• Searched for PDF links, removed out-of-date PDFs
• Created documentation and spreadsheet for Instruction Team LibGuides review
• Met with Instruction Team to provide review overview
• Developed and documented PDF remediation approaches

Metrics:

• Pages reviewed: 100% of pages in navigation menus
• Commits to redesign project: 11 + prep work
• Properties with updated branding: 0%

MarCom Team

Objective 1: Coordinate Marketing

• Maintained flyer distribution channels and social media accounts

Objective 2: Newsletter

• “Letters from the Library” continues regular distribution
• Statistics not yet received from OIT

Objective 3: Refine Processes

• No progress

Metrics:

• Social media engagement: Not tracked
• Newsletter statistics: Not yet available

Mentorship/Scholarship Team

Objective 1: Mentorship Opportunities

• Devin met twice with one untenured faculty member for scholarship help
• Marco met twice with newest faculty member for mentoring and resources

Objective 2: Support Faculty Scholarship

• 3 Faculty Friday meetups held
• Planning begun for Library Writing Circle (starting spring)

Metrics:

• First Friday sessions: 3
• Scholarship review meetings: 2
• Meetings with new librarians: 2
• Faculty wins submitted: 6

Open Engagement Team

Objective 1: OA Content Outreach

• Three meetings held
• Finalized concept: Open Education Portal using libstatic platform (no separate Pressbook)
• Identified collections for first iteration
• Created CollectionBuilder test/development space
• Began preliminary curricular development research
• Started conversations with local stakeholders (Rebekka Boysen-Taylor)

Metrics:

• Resources/guides developed: 0
• Digital collections identified: In progress
• Schools contacted: 1
• Partnerships established: 0

Physical Spaces and Public Programming Team

Objective 1: Accessible and Usable Spaces

• Safety inspection conducted by Ian (DOPL) and Matthew Ligman (UI)
• Admin ordered and replaced torn booth cushions on floors 1 and 2

Objective 2: Programming Oversight

• Implemented Microsoft Forms for walk-up tabling requests

Metrics:

• Patron usage: Not tracked
• Building issues reported: See excel form
• Furniture issues: Not tracked
• Events: 64 total
  • 13 Renfrews
  • 4 alternate Living Room presentations
  • 27 Information Literacy Workshops
  • 5 Graduate Student Essentials
  • 4 Tech Talks
  • 3 student groups tabling
  • 8 misc offices/faculty tabling

Research Impact Team

Objective 1: Policies and Procedures

• 3 new policies developed: tombstone pages, emeritus faculty profiles, custom collections
• PDF accessibility/remediation policies in development, piloting Adobe Acrobat
• Evaluating Allyant and Equidox
• Testing OIT user purge effects on VERSO profiles

Objective 2: IR Capabilities

• Worked with Digital Collections to establish criteria for VERSO vs. SPEC (case-by-case decisions)
• Developing Collaboration Network as UniVERSO with chatbot feature
• 2 collections ingested: CDIL projects (21 items), CNR Policy Analysis Group (44 items)

Objective 3: Profiles and Assets

• Metadata standards scripts written (not yet visualized as dashboard)
• Faculty coverage: 100%
• Systematic outreach not yet performed

Metrics:

• New faculty profiles: 100%
• Campus units contacted: 0
• Total users: 52,526
• Total views: 282,213
• VERSO/SPEC collections: 0 (workflows established)
• IR documents bulk uploads: 65 (CDIL: 21, CNR: 44)

SED Team

Objective 1: Justified Pay

• Strong retention from previous year
• Growing concern about pay scale competitiveness
• Increased work-study recruitment
• February meeting planned to review wage concerns

Objective 2: Regular Feedback

• Access Services, SPEC, CDIL used frequent check-ins instead of formal evaluations
• Jess and Suzie implemented performance-focused reviews
• January survey sent: 9 positive responses
• Developing new self-evaluation survey for April

Objective 3: Training

• Access Services revised “Access Services Basics” module, created escape-room LC call number activity
• Suzie implemented Qualtrics-based onboarding at GSCC
• SPEC created online behavior survey, updated onboarding sheet, revised interview questions
• Planning department-specific briefings for spring

Objective 4: Awards

• Work commencing in coming weeks
• Advisory Board meeting scheduled for April

Metrics:

• Pay scale review: Pending February meeting
• Student employees evaluated: Not tracked (using check-ins)
• Supervisor feedback opportunity: Survey sent, 9 responses
• Self-evaluations submitted: New survey in development
• Training modules created: Multiple (Access Services Basics revision, LC activity, behavior survey)

Student Engagement Team

Objective 1: Student Awareness

• 21 events (up 5 from last fall due to grad student book club)
• 473 total interactions (down from 938 previous fall)
• Palousafest numbers about half of previous year
• Website hits: 516 (62% decrease)
• Common read guide: 454 hits (292% increase due to General Education partnership)
• QR code from bookmark: 22 (55% decrease)
• Board game collection builder: 640 (246% increase)
• Whiteboard interaction: 79% coverage (same as fall 2024)

Objective 2: Collection Awareness

• 3 library partnerships (down from 5)
• Only displays for those who reach out (no longer soliciting)
• 352 materials checked out from displays (137% increase)
• Collection wedded and refreshed over summer
• Board game circulation: 192 (77% decrease, possibly due to lack of signage and updates)

Metrics:

• Events: 21
• Student attendees: 473
• Marketing interactions: 1,632
• Displays: 8
• Display partnerships: 3
• Materials from displays: 352
• Interactive display engagement: 79%
• Board game additions: 0
• Board game checkouts: 192
• Genre cubbies checkouts: 346
• Cubbies additions/weeding: Deferred to spring